Once a specification has been drafted, it should be sent for review. In the review phases, reviewers can leave comments proposing further updates or edits to the draft.

Before a specification is sent for review, the following steps must be completed:

1. Verify that the correct reviewers, endorsers and approvers have been selected in the Specification Overview
2. Mark the specification Ready for publication
3. Confirm that listed specification reviewers are ready for assignment of Review Completion Checklists
4. Create Review Completion Checklists
5. Send document for review.

1. Verify that the correct reviewers, endorsers and approvers have been selected

Within the Specification Overview section there are two sub-sections:

• Specification Reviewers
• Endorsers and Approvers

Verify that these sub-sections contain the correct names of reviewers who should conduct the review during the stages Internal Review and Procurement Review

2. Mark the specification Ready for publication

1. In the white bar above the Menu, click the button that states "Draft Ready for Publication"
2. Click "Save"

3. Confirm that listed specification reviewers are ready for assignment of Review Completion Checklists

1. Navigate to the Internal Review Feedback tab, and select the Reviewer Checklist Completion sheet
2. Check the box "I confirm all relevant spec reviewers have been listed and are ready for checklist assignment"
3.  A blue button "Create Review Completion Checklists" should appear after clicking 'Save'

4. Create Review Completion Checklists

Click the blue button "Create Review Completion Checklists". A box should appear showing individual Review Completion Checklists assigned to reviewers.

5. Send the specification to Internal Review

1. Click "Internal Review" on the workflow at the top of the specification document
2. Check the assignees are correct (i.e the allocated Internal Reviewers)
3. Click "Send"

 

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