Sections:

1. Adding 'general information' on the inspection
2. Selecting the food specification to be inspected
3. Adding additional tests
4. Adding Visual Inspection non-conformities
5. Adding Final Inspection Reports

1. Adding 'General Information' to the Master Inspection Record

WFP Procurement Approver

[multi-user select] 

• This field should be filled with list of users from WFP Procurement who will be assigned to review and approve the individual lab analysis records.
• The Procurement officers from this list will be in charge of approval of lab analysis records and also evaluation of the Master Inspection record.

POFS Number

[number]

• This field should contain the 10-digit number of the purchase order for inspection services
• If you have not been provided this number in the Inspection Award, then contact WFP Procurement

NB: This number will be inherited by all subsequent individual lab analysis records

In the event a wrong POFS is entered and Individual Lab Analysis (ILA) records have been created then please notify WFP Procurement immediately.

Inspection company number

[Database Selection]

This is the WINGS vendor number associated to your inspection company

Vendor number

[Database Selection]

This is the WINGS vendor number associated to the food supplier to be inspected it should be provided in the award email.

Note: If you do not know the vendor number of the food supplier then contact your WFP Procurement representative

Watch the video below to see how to select a vendor

2. Selecting the food specification to be inspected

Watch the video below to see how to select a Food Specification to be inspected

Specification Name

[database selection]

• Used to select a food specification from the system
• Insert a specification by:
  1. Clicking the blue "🗐 " symbol
  2. Search the Specification Name using the search field
  3. Select the specification, by clicking on it
  4. Click "OK"

Inspections of multiple commodities

3. Adding additional tests

• By default, all tests marked Type A in the WFP specification will be included in any ILA for results capture
• Depending on the contract, select tests may be required for testing in addition to the Type A tests - this can include:
  • Type B tests - common tests that can be included in testing for that specification
  • Ad hoc tests - requested for testing by WFP
• Additional tests, can be inserted on the MIR itself, meaning they will automatically be added for each ILA created for that commodity

Watch the videos below to learn how to add Qualitative and Quantitative additional tests:

1. Add an additional qualitative test
2. Add an additional quantitative test
3. Verify that ILAs created have additional tests added on the MIR

i. Add an additional qualitative test

ii. Add an additional quantitative test

iii. Verify that ILAs created have additional tests added on the MIR

4. Sending the MIR to Inspection phase - ready to capture results

Once the information has been entered as shown above, the Master inspection record should be sent to inspection phase:

1. Click "Inspection" on the workflow at the top of the Master Inspection record document
2. Add the assignees (i.e the allocated inspection company focal points to enter create lab records and enter results)
3. Add the due date
4. Click "Send"

In the inspection phase, inspections company focal points will then create lab analyses and begin entering results. 

If you need to remind yourself of the different phases that a Master Inspection record(MIR )can be routed to - click here