Guide: Fast Track Audits for WFP Technical Visits & Tips on Using FOSTER

Introduction:

This guide provides a step-by-step walkthrough of the Fast Track Audit process for WFP Technical Visits, ensuring a smooth and efficient workflow for all involved parties.

1. Select Fast Track Audit:

Navigate in FOSTER inside the Audits Management Module and locate the "Fast Track Audit" option. Refer to the attached image for a visual guide on where to find this option.

2. Fill in Mandatory Information:

Once the Fast Track Audit is selected, provide all required information as prompted. Ensure accuracy and completeness in this step.

3. Download Checklist:

Download the checklist associated with the audit. This document will guide you through the necessary steps and requirements for the audit.

4. Complete Checklist:

Go through the downloaded checklist and complete all necessary sections. Provide detailed and accurate information for a comprehensive audit.

5. Upload Checklist:

After completing the checklist, upload it back to the system. This step ensures that all relevant data is recorded and accessible.

6. Send to the Next Phase:

Initiate the process of sending the completed checklist to the next phase.

7. Send to Supplier:

Note that the supplier must have a profile on Foster and an ETQ account. Ensure these prerequisites are met before sending the audit to the supplier.

Vendor Audit (Third-Party Audit):

1. Accessing Vendor and Commodities Module:

For new suppliers, locate records in the "Vendor and Commodities" module under the "Vendor Onboarding" view.

2. Sending Audit Record:

Tip for external auditors ->Send the complete audit record (not just the checklist) to the next stage. This ensures a comprehensive overview of the audit.

3. Including Other Parties in Report:

If other parties need to receive the report and SCAR (Supplier Corrective Action Request) summary, include their emails using the specified syntax. Refer to the attached image for an example.

4. For Auditors & TRs (Technical Reviewers):

   1. Reviewing Records Online:
      Ensure that auditors review records online to maintain WFP comments. This step contributes to the overall accuracy and quality of the audit process.

5. For WFP Reviewers:

   1. Finalizing Comments:
      Tick the "All comments are final..." box only when the review is completed, and the audit is ready to proceed to the next phase. This ensures accountability and clarity in the review process.

6. General Reminder for All:

   1. Save Before Closing:
   2. Regardless of the stage, always remember to save the document before closing or moving to the next phase.

7. To View Audits:

   1. Utilizing Views:
      Access audits using the views on the left-hand side of the platform. If a record cannot be found under audits, check under checklists (open or closed) for the necessary information.

      2. Filter by Open Audits
         You can filter based on several information as in the screenshot below:

3. Filter by Completed Audits

4. Filter by Open Checklists

5. Filter by Completed Checklists